Vet Practice Analytics
Grow Your Veterinary Group Without Hiring a Data Team
Affordable, fixed-fee analytics, AI, and automation built for small and mid-size veterinary groups and networks. We turn the data already sitting across your PIMS into a weekly action list your team can actually use, no new software, no enterprise contracts.
What We Hear From Operators
The Problems Quietly Costing Your Group the Most
Most veterinary groups already have the data. What's missing is visibility, prioritization, and time. Here's where we focus.
Clients stop coming back and you don't know why
We surface every lapsed client and overdue patient already sitting in your PIMS, then hand your team a prioritized weekly call list.
Wellness and vaccine compliance is slipping
Automated compliance tracking across vaccines, dentals, and prevention so your team knows exactly who to call this week.
Revenue per visit is flat and you can't see the leak
A focused audit that finds missed charges, undercoding, and declined estimates that were never followed up on.
Your data is spread across too many systems to make sense of
We bring your PIMS, call tracking, online booking, website analytics, marketing, and financial tools into one clear picture, so you can see what's actually driving the practice.
Core Services
Engagements Built for Group Operators.
Pick one or stack them. Each is scoped and priced for small and mid-size veterinary groups.
Practice Performance Snapshot
Fixed-fee, one-time setup
One clean dashboard with the numbers a group operator actually checks, from ACT and new vs. active clients to production by doctor and location, compliance rates, and revenue trend. Built once, automated forever.
Daily and monthly KPI dashboard across locations
Doctor, location, and species-level production views
Mobile-friendly so you can check it between appointments
Client Retention & Reactivation Engine
Affordable monthly engagement
We turn lapsed clients, overdue patients, and missed wellness opportunities into a prioritized weekly call list your team can actually work. Designed to pay for itself in the first quarter.
Lapsed client and overdue patient lists, refreshed weekly
Compliance gap reports (vaccines, dentals, prevention)
Reactivation revenue tracking
Revenue & Missed Charge Audit
Fixed-fee, one-time engagement
A focused review to find the money already in your practice, from missed charges and undercoded services to declined estimates never followed up and pricing inconsistencies between doctors.
Missed charge and undercoding analysis
Estimate-to-invoice conversion review
Prioritized list of fixes ranked by dollar impact
Data Integration & Practice Visibility
Fixed-fee setup, optional ongoing support
Most veterinary groups already have useful data. It's just scattered across each location's PIMS, call tracking, online booking, website analytics, marketing platforms, and financial tools. We bring it together so you can see what's driving revenue, where opportunities are being missed, and how each location is really performing, without becoming a data company.
Connect PIMS, booking, call tracking, marketing, and financial sources across sites
One leadership view of revenue, retention, and follow-up gaps by location
Clear next steps to protect revenue across the group
Not sure where to start? The free review tells you which one will move the needle fastest.
Book Your Free Practice ReviewAffordability
Built to Be Affordable for Growing Groups
Priced for Groups, Not Enterprises
Scoped for small and mid-size veterinary groups. No enterprise retainers. No long lockups.
Fixed Fees, No Surprises
Flat-fee engagements with a clear scope. You know what you're paying before we start.
Designed to Pay for Itself
Retention and missed-charge work typically covers the engagement many times over within the first quarter.
How We Work
Built for How Veterinary Groups Actually Operate
Built for Vet Groups
We speak in ACT, ATC, lapsed clients, and compliance rates, not enterprise jargon.
Works With Your PIMS
Cornerstone, AVImark, ezyVet, Pulse, Provet, Instinct, ImproMed and more. No rip and replace.
Your Data Stays Yours
Secure, permissioned access. We never resell data or lock you into a proprietary platform.
AI & Automation
Quiet AI That Gives Busy Operators Their Time Back
Your team didn't get into veterinary medicine to spend evenings in spreadsheets. We use AI and automation in small, practical ways that take work off your staff, protect revenue, and keep leadership out of the weeds.
Automated Recall & Reminder Outreach
AI-assisted recall messages for overdue vaccines, dentals, and wellness visits. Personalized per patient, sent through the channels your clients actually respond to.
Missed Call & After-Hours Capture
Every missed call, voicemail, and after-hours inquiry turned into a follow-up task the next morning, so booked appointments stop falling through the cracks.
Smart Schedule Gap Filling
Automatically match same-week openings with clients most likely to book, from your existing lapsed and overdue lists. Fewer empty slots, no extra work for the front desk.
Owner-Friendly Weekly Summary
A short, plain-English email every Monday, covering what moved, what slipped, and the three things worth your attention. No dashboards to log into.
Front Desk Assistant
AI that drafts client responses, summarizes long phone notes, and pre-fills routine follow-ups so your team spends more time with patients and less time typing.
Compliance & Estimate Follow-Up
Automated nudges for declined estimates and overdue compliance items, with a clean handoff list for the team member who should actually pick up the phone.
Every automation is opt-in, reviewed with you before it goes live, and built to work with the tools you already use. No rip and replace, no AI making decisions on your behalf.
Early Client Pilot
A Low Risk Way to See Where Revenue Is Slipping
For veterinary groups that want clearer visibility into missed bookings, client retention, scheduling gaps, and revenue leakage across their locations.
Start with a free practice review. If there is a clear opportunity, the paid pilot gives your group a low risk way to identify where revenue may be slipping before committing to a larger analytics or AI engagement.
Includes
Review of current data sources
Identification of 2 to 3 revenue or operations opportunities
Simple dashboard or analysis prototype
Practical recommendations your clinic team can act on
Pricing
Starts at $1,500
Typical timeline: 2 to 3 weeks.
Designed for small and mid-size veterinary groups using available data.
Limited availability while Clarivon is accepting early veterinary clients.
See What's Hiding in Your PIMS
Start with a free practice review. No cost, no commitment, just a clear look at the lapsed clients, missed charges, and compliance gaps your group can recover this quarter.
Book Your Free Practice Review